Administrative Assistant

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Petawawa Employment Service
  • Post Date: March 13, 2018
  • Applications 0
  • Views 506
Job Overview
Administrative Assistant
 Petawawa, ON
The Administrative Assistant provides a range of administrative support. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management

Primary

Provide daily general administrative support

Enter data related to service line transactions and activities into system (e.g. time entry, procurement, contract administration)

Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, progress payments)

Support service billing activities (e.g. prepare documentation, validate and ensure monthly follow-up for service level arrangements)

Carry out document and records management (electronic and hard copy filing, archiving)

Process accounts payable and other financial transactions (e.g. vendor payments, change orders, expense claims, journal entries)

Perform receptionist duties, as required

Other

Prepare tables and reports in support of business management activities (e.g. aging, profit and loss, monthly recoverable contracts, time entry)

Take and prepare minutes of monthly staff meetings

Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)

Maintain training records

Prepare purchase orders, as required (e.g. for office supplies, furniture, service contracts)

Coordinate preparation of human resources documentation, as required

Other duties as assigned

General and Specific Knowledge

Administrative best practices

Formal Education and/or Certification(s) and Experience

Minimum: high school diploma with two years’ relevant experience, or the equivalent

Abilities

Use applicable computer software and operating systems

Demonstrate attention to detail

Development and Leadership

Provide occasional functional guidance to employees

Working Conditions

Typical office environment with occasional travel

Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Job Detail
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