Administrative Assistant

Petawawa Employment Service
  • Post Date: July 24, 2017
  • Applications 0
  • Views 858
Job Overview

Defence Construction Canada

Administrative Assistant


Position Details:

Requisition Number:2597Location:ON, Petawawa
Who Can Apply?:Internal (DCC Employees) and External (General Public)Language Requirement:English
Salary Range:$35,296 – $45,886Drivers Licence:Yes
Employment status:ContinuingOpenings:1
Term Length:Closing Date:06/08/17

Description

Summary

The Administrative Assistant provides a range of administrative support. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management

Primary

  • Provide daily general administrative support
  • Enter data related to service line transactions and activities into system (e.g. time entry, procurement, contract administration)
  • Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, progress payments)
  • Support service billing activities (e.g. prepare documentation, validate and ensure monthly follow-up for service level arrangements)
  • Carry out document and records management (electronic and hard copy filing, archiving)
  • Process accounts payable and other financial transactions (e.g. vendor payments, change orders, expense claims, journal entries)
  • Perform receptionist duties, as required

Other

  • Prepare tables and reports in support of business management activities (e.g. aging, profit and loss, monthly recoverable contracts, time entry)
  • Take and prepare minutes of monthly staff meetings
  • Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
  • Maintain training records
  • Prepare purchase orders, as required (e.g. for office supplies, furniture, service contracts)
  • Coordinate preparation of human resources documentation, as required
  • Other duties as assigned

General and Specific Knowledge

  • Administrative best practices

Formal Education and/or Certification(s) and Experience

  • Minimum: high school diploma with two years’ relevant experience, or the equivalent

Abilities

  • Use applicable computer software and operating systems
  • Demonstrate attention to detail

Development and Leadership

  • Provide occasional functional guidance to employees

Working Conditions

  • Typical office environment with occasional travel
  • Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Job Detail
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