Coordinator, Professional Services Contracts

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Petawawa Employment Service
  • Post Date: March 2, 2021
  • Applications 0
  • Views 67
Job Overview

The Coordinator, Professional Services Contracts, manages and administers medium-risk professional services contracts. The incumbent manages contract-related risks, manages multiple contracts, as required, and provides regular reports to supervisors and the Client-Partners. The incumbent manages the contract cost, scope and schedule. In addition, the incumbent monitors submissions and coordinates the review of consultant deliverables to confirm compliance with the contract. The incumbent also manages the Client-Partner relationship and consultant performance, documents key communications with consultants and keeps Client-Partner project managers apprised of contract risks and status.

Petawawa is situated in the scenic northern Ottawa Valley, 90 minutes from the Nation’s Capital. Popular with outdoor enthusiasts, Petawawa offers easy access to fishing and watersports on the Ottawa River and local streams, numerous biking and hiking trails, and wilderness experiences in Algonquin Park, just half an hour from town.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

  • Manage multiple contracts and competing priorities, as required
  • Provide support to and coordinate work with other service lines. (e.g. on pre-tender reviews)
  • Manage risks associated with contracts
  • Prepare estimates and negotiate costs for additional contract scope
  • Ensure consultant deliverables comply with contract requirements (e.g. review invoices, statements of work, deliverables)
  • Carry out quality assurance for contract work and write contract performance reviews
  • Track and monitor schedule, including all milestone deliverables
  • Manage the financial aspects of the contract and payment certification
  • Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
  • Ensure quality standards are met, in line with corporate and Client-Partner expectations
  • Manage risks associated with contracts

Other

  • Review statements of work for problems related to contract management
  • Visit construction sites, and coordinate construction-phase activities and performance with construction coordinators
  • Ensure consultant work complies with health and safety, industrial security and environmental requirements
  • Support and/or lead business development activities
  • Other duties as assigned

SKILLS
General and Specific Knowledge

  • Best practices, methods, trends and legislation in professional services
  • Estimation of fees for professional services
  • Construction products and materials
  • Procurement mechanisms, contract law and consultant bidding process
  • Design process and typical deliverables (e.g. pre-design, schematic design, design development, construction documents)
  • Project, contract and risk management principles
  • Health and safety management

Formal Education and/or Certification(s) and Experience

  • Minimum: college diploma in engineering, architecture or related field with four years’ relevant experience, or the equivalent
  • Preferred: certification in applicable field (e.g. Project Management Professional, Certified Engineering Technologist)

Abilities

  • Use applicable computer software and operating systems
  • Apply project, contract and risk management techniques

DEVELOPMENT AND LEADERSHIP

  • Provides functional advice and guidance to employees and to Client-Partners

WORKING CONDITIONS

  • Typical office environment with occasional travel
  • Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment
Job Detail
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