HR Clerk

RESPONSIBILITIES

Clerical/Administration
• Greet and assist visitors in a courteous manner as they arrive at the mill
• Answer incoming phone calls, relay phone calls and message and manage access to the mill
• Provide exceptional customer service to both internal/external customers
• Provide typing, faxing, photocopying and filing services as required
• Assist with the review and preparation of documents, reports, correspondence or other related material as
required
• Receive and distribute incoming and outgoing mail and courier packages
• Administer key control system
• Ensure cleanliness of kitchen/reception area
• Prepare travel arrangements and reservations
• Serve as a point of contact for Vending Machine Vendor and other vendors as assigned
• Set appointments, arrange meetings, coordinate breakfasts, luncheons and other company requests, book
flights and accommodations Human Resources
• Enter resume information into the resume database
• Schedule interviews for prospective employees, conduct reference checks and provide administrative support
for the hiring process
• Assist in contacting temporary resources
• Maintain HR bulletin boards and e-communication TVs; post job postings and other communications
• Manage and order office supplies and stationary
• Data entry and updating data relating to training, HR expenses and other miscellaneous documents as
assigned
• Gather, organize and file paperwork for employees records
• Coordinate the ordering and distribution of Company apparel and like items
• Compiling reports and spreadsheets and preparing spreadsheets
• Prompt, efficient, and accurate administrative support to all departments
• Assist in projects, such as; HR and Social Committee events. Sits on the Social Committee as secretary
• Answer employee questions regarding forms and procedures, and refers to HR Coordinator or HR Manager as
needed
• Assist with general human resources clerical duties, such as creating personnel files and processing applications
• Assist with onboarding new employees including preparing orientation packages, gathering all required PPE
• Other duties as assigned
Other
• Project and encourage safe work practices
• Maintains respectful communication with co-workers and supervisory staff
• Familiar with the Company’s policies/processes and understands the impact of this position on the
competitiveness and performance of the company
• Complies with and follows Health & Safety policies and programs
EDUCATION & QUALIFICATIONS
Education:
• Post-secondary education preferably a graduate from a 3 year Business Administration or Human Resources
Management certificate/diploma OR relevant combination of education, training and experience
• Willingness to obtain additional education in human resources management
• Minimum of three (3) years of experience in a clerical or human resources environment
• Previous experience in human resources is preferred and will be considered an asset
• Health & Safety is considered an asset
Skills:
• Proven ability to provide exceptional customer service
• Excellent computer skills
• Strong and proven working knowledge of MS Office (Word, Excel, PowerPoint, Outlook) is a must
• Excellent written and oral communication skills are required
• Excellent interpersonal skills and multitasking skills
• Ability to present ideas in business-friendly and user-friendly language
• Exceptionally self-motivated and directed
• Energetic, forward-thinking and creative with high ethical standards
• Keen attention to detail
• Excellent internal/external customer service
• Ability to maintain a high level of confidentiality
WORK ENVIRONMENT / STRESS / PHYSICAL EFFORT
Work Environment:
• Office work environment with the freedom to stand, sit, walk, and stretch as necessary.
• The position is required to work at a workstation where constant noise and distractions due to open work area
is considered to be moderate. Stress Environment:
• Disruptive interruptions
• Changing demands and tight deadlines Physical Effort:
• On occasion, may be required to lift objects weighting approximately 5 – 10 lbs
MANAGEMENT/SUPERVISORY AND ADVISORY RESPONSIBILITY
Direct Supervision Given:
• No direct supervisory responsibilities Functional Advice:
• Assists visitors, employees and interview candidates as required
TYPE OF SUPERVISION REQUIRED/INDEPENDENCE OF ACTION
• Limited independence of action; employee works under general supervision CONSEQUENCE OF ERROR
• Decisions have an impact on the work of others within the organization CONFIDENTIALITY
• Regular tasks involve working with customer personal information where if disclosed may have a harmful external effect.
CONTACTS
Internal:
• Position discusses or presents information of a routine and non-controversial nature External:
• Position exchanges simple factual information to employees and visitors
PHYSICAL SKILLS
• Position requires advanced keyboarding and computer skills