HR Clerk

Petawawa Employment Service
  • Post Date: August 22, 2017
  • Applications 0
  • Views 591
Job Overview
Website posting – HR Clerk
Pembroke MDF   Pembroke, ON
Reporting to the Human Resources Manager, the Human Resources Clerk will be responsible for providing human resources and general office support which will include clerical and technical support in such areas as reference checking, preparing personnel files, distributing human resources procedures, communications, completing data entry tasks and answering phone calls and emails. The Human Resources Clerk will also gather and track information on employee training and resumes. Clerical work will include the filing of correspondence, tracking of invoices, receipts and other records. The successful candidate will possess a high degree of professionalism and be able to multi-task in a very fast paced and demanding environment.

RESPONSIBILITIES

Clerical/Administration
• Greet and assist visitors in a courteous manner as they arrive at the mill
• Answer incoming phone calls, relay phone calls and message and manage access to the mill
• Provide exceptional customer service to both internal/external customers
• Provide typing, faxing, photocopying and filing services as required
• Assist with the review and preparation of documents, reports, correspondence or other related material as
required
• Receive and distribute incoming and outgoing mail and courier packages
• Administer key control system
• Ensure cleanliness of kitchen/reception area
• Prepare travel arrangements and reservations
• Serve as a point of contact for Vending Machine Vendor and other vendors as assigned
• Set appointments, arrange meetings, coordinate breakfasts, luncheons and other company requests, book
flights and accommodations Human Resources
• Enter resume information into the resume database
• Schedule interviews for prospective employees, conduct reference checks and provide administrative support
for the hiring process
• Assist in contacting temporary resources
• Maintain HR bulletin boards and e-communication TVs; post job postings and other communications
• Manage and order office supplies and stationary
• Data entry and updating data relating to training, HR expenses and other miscellaneous documents as
assigned
• Gather, organize and file paperwork for employees records
• Coordinate the ordering and distribution of Company apparel and like items
• Compiling reports and spreadsheets and preparing spreadsheets
• Prompt, efficient, and accurate administrative support to all departments
• Assist in projects, such as; HR and Social Committee events. Sits on the Social Committee as secretary
• Answer employee questions regarding forms and procedures, and refers to HR Coordinator or HR Manager as
needed
• Assist with general human resources clerical duties, such as creating personnel files and processing applications
• Assist with onboarding new employees including preparing orientation packages, gathering all required PPE
• Other duties as assigned
Other
• Project and encourage safe work practices
• Maintains respectful communication with co-workers and supervisory staff
• Familiar with the Company’s policies/processes and understands the impact of this position on the
competitiveness and performance of the company
• Complies with and follows Health & Safety policies and programs
EDUCATION & QUALIFICATIONS
Education:
• Post-secondary education preferably a graduate from a 3 year Business Administration or Human Resources
Management certificate/diploma OR relevant combination of education, training and experience
• Willingness to obtain additional education in human resources management
• Minimum of three (3) years of experience in a clerical or human resources environment
• Previous experience in human resources is preferred and will be considered an asset
• Health & Safety is considered an asset
Skills:
• Proven ability to provide exceptional customer service
• Excellent computer skills
• Strong and proven working knowledge of MS Office (Word, Excel, PowerPoint, Outlook) is a must
• Excellent written and oral communication skills are required
• Excellent interpersonal skills and multitasking skills
• Ability to present ideas in business-friendly and user-friendly language
• Exceptionally self-motivated and directed
• Energetic, forward-thinking and creative with high ethical standards
• Keen attention to detail
• Excellent internal/external customer service
• Ability to maintain a high level of confidentiality
WORK ENVIRONMENT / STRESS / PHYSICAL EFFORT
Work Environment:
• Office work environment with the freedom to stand, sit, walk, and stretch as necessary.
• The position is required to work at a workstation where constant noise and distractions due to open work area
is considered to be moderate. Stress Environment:
• Disruptive interruptions
• Changing demands and tight deadlines Physical Effort:
• On occasion, may be required to lift objects weighting approximately 5 – 10 lbs
MANAGEMENT/SUPERVISORY AND ADVISORY RESPONSIBILITY
Direct Supervision Given:
• No direct supervisory responsibilities Functional Advice:
• Assists visitors, employees and interview candidates as required
TYPE OF SUPERVISION REQUIRED/INDEPENDENCE OF ACTION
• Limited independence of action; employee works under general supervision CONSEQUENCE OF ERROR
• Decisions have an impact on the work of others within the organization CONFIDENTIALITY
• Regular tasks involve working with customer personal information where if disclosed may have a harmful external effect.
CONTACTS
Internal:
• Position discusses or presents information of a routine and non-controversial nature External:
• Position exchanges simple factual information to employees and visitors
PHYSICAL SKILLS
• Position requires advanced keyboarding and computer skills
 

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