Administrative Assistant

  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years


    • Arrange and coordinate seminars, conferences, etc.
    • Record and prepare minutes of meetings, seminars, and conferences
    • Determine and establish office procedures and routines
    • Schedule and confirm appointments
    • Answer telephone and relay telephone calls and messages
    • Answer electronic inquiries
    • Compile data, statistics, and other information
    • Order office supplies and maintain inventory
    • Arrange travel, and related itineraries and make reservations
    • Greet people and direct them to contacts or service areas
    • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms, and other documents

Computer and technology knowledge

    • Electronic scheduler
    • MS Access
    • MS Excel
    • MS Office
    • MS PowerPoint
    • MS Word
    • MS Windows

Area of specialization

    • Correspondence
    • Reports and records
    • Statistics
    • Invoices
    • Charts, tables, graphs, and diagrams

Work conditions and physical capabilities

    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Repetitive tasks
    • Attention to detail

Personal suitability

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week