Administrative Assistant

Competition:

Department:

Status:

Within:

Hours:

Salary:

Posting Date:

Closing Date:

Position Relationships

Reports to the Executive Vice-President & Chief Financial Officer. Will work with and may support members of the Executive Team, Leadership Team, committees, staff, clients and various outside organizations in the course of carrying out daily activities.

 Duties:

• Provide administrative support for assigned committees, including: compiling and preparing information, invitations, agenda development, minute taking, editing, correspondence, reports and other documentation.
• Prepare correspondence and reports as directed, as well as, sort, review and store various documents.
• Coordinate revisions to documents such as operational manuals, policies and procedures, and ensure storage physically and electronically as appropriate.
• Use Outlook calendar to manage meeting requests, tasks, follow up flagging, etc. to ensure deadlines are met.
• Perform data entry, manage databases and general reports as directed.
• Work with other Administrative Support Staff and acts as back up for Executive Assistant and for other routine administrative matters.
• Other duties may be assigned and may not be limited to the scope of an individual department.

Qualifications:

• Diploma in Office Administration or equivalent required.
• Medical Terminology course preferred.
• Minimum three years of experience in an Administrative Assistant role preferred.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular).
• Experience in a healthcare environment preferred.
• Experience in document management systems.
• Initiative, sound judgment and attention to detail.
• An excellent, compassionate care experience, every time.
• Work independently and be self-directed in a fast paced and dynamic environment.
• Strong organizational and communication skills, effectively prioritizing tasks to produce high-quality work within deadlines while remaining adaptable and flexible.
• Excellent time management skills and ability to prioritize work and manage multiple projects effectively under minimal supervision.
• Maintain staff & patient/resident confidentiality.
• Exceptional written and verbal communication skills.
• Exceptional Attendance required.
• Must adhere to all policies, procedures, and standards of behaviour of the organization.

This posting is for a new position in the organization, which means the position is currently vacant.