Administrative Assistant, Finance

Administrative Assistant, Finance

We are currently recruiting for an Administrative Assistant, Finance. This is a full-time position with an anticipated start date of December 30, 2024.

This unionized position will provide administrative support and basic accounting services within the finance team, as well as secondary coverage to reception within the administrative services team. As part of the greater corporate services team, this position plays a vital role in the behind the scenes workings of the agency.

Duties performed on a regular basis:

• Perform accounts payable duties, including receipt of invoices and travel claims, obtaining approvals, data processing, and filing.
• Perform accounts receivable functions including timely preparation of invoices, cash receipts, deposit slips, and maintain other records.
• General ledger account coding for travel claims and supplier invoices.
• Provide clerical support for bank reconciliation process, xeroxing, filing, and banking.
• Provide customer service to workers, staff members, clients, resource families, community partners and other agencies.
• Provide reception coverage as needed.
• Perform reception duties include processing incoming calls, receiving clients, processing mail, fax and other deliveries, updating the night duty kit, and maintaining orderliness in waiting area and interview rooms.
• Attend agency committee and external committee meetings.
• Attend team meetings and all-staff meetings.
• Assist with special projects as needed.
• Perform other duties as assigned by the Supervisor of Finance

• Ability to deliver consistent, professional administrative and accounting services to clients, community members and staff
• Above average administrative skills and excellent public relations skills
• Advanced computer knowledge and technical efficiency with the ability to learn new applications and then assist staff in a help desk capacity
• Above average accuracy, respect for data integrity and a responsibility for quality assurance
• Well-developed organizational skills with an ability to prioritize and manage time effectively
• Respect for confidentiality and professionalism within a child welfare organization with an ability to be objective regarding case material
• Ability to work in a team environment in completing priorities with minimal supervision
• Ability to identify systemic barriers to equity and anti-oppressive practices and apply this lens to your work
• Knowledge, experience, and understanding of the culture, history and current oppressions experienced by marginalized groups
• Ability to understand and apply anti-colonial, anti-racist, anti-ableist, anti-cisgenderist, anti-ageist, anti-classist, anti-heterosexist lenses to social problems
• Ability to demonstrate critical thinking and implement evidence-based research into practice
• Understanding of the CYFSA, signs of safety, anti-oppressive practice and strength-based approach

Assets:

• Minimum of a college-level diploma in business, accounting or equivalent
• Basic knowledge and experience in computerized and manual accounting systems including accounts payable and accounts receivable
• Knowledge of agency policies, procedures and equipment
• Bilingualism

We thank all candidates for their interest; however, only those considered for an interview will be contacted.

Website: www.fcsrenfrew.on.ca