Overview
Coordinator, Professional Services Contracts
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The Coordinator, Professional Services Contracts, manages and administers medium-risk professional services contracts. The incumbent manages contract-related risks, manages multiple contracts, as required, and provides regular reports to supervisors and the Client-Partners. The incumbent manages the contract cost, scope, and schedule. In addition, the incumbent monitors submissions and coordinates the review of consultant deliverables to confirm compliance with the contract. The incumbent also manages the Client-Partner relationship and consultant performance, documents key communications with consultants, and keeps Client-Partner project managers apprised of contract risks and status.
KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary
- Manage multiple contracts and competing priorities, as required
- Provide support to and coordinate work with other service lines. (e.g. on pre-tender reviews)
- Manage risks associated with contracts
- Prepare estimates and negotiate costs for additional contract scope
- Ensure consultant deliverables comply with contract requirements (e.g. review invoices, statements of work, deliverables)
- Carry out quality assurance for contract work and write contract performance reviews
- Track and monitor schedule, including all milestone deliverables
- Manage the financial aspects of the contract and payment certification
- Develop and maintain effective relationships within DCC, and with the industry, the Client-Partners, and/or stakeholders
- Ensure quality standards are met, in line with corporate and Client-Partner expectations
- Manage risks associated with contracts
Other
- Review statements of work for problems related to contract management
- Visit construction sites and coordinate construction-phase activities and performance with construction coordinators
- Ensure consultant work complies with health and safety, industrial security, and environmental requirements
- Support and/or lead business development activities
- Other duties as assigned
SKILLS
General and Specific Knowledge
- Best practices, methods, trends, and legislation in professional services
- Estimation of fees for professional services
- Construction products and materials
- Procurement mechanisms, contract law, and consultant bidding process
- Design process and typical deliverables (e.g. pre-design, schematic design, design development, construction documents)
- The project, contract, and risk management principles
- Health and safety management
Formal Education and/or Certification(s) and Experience
- Minimum: college diploma in engineering, architecture, or related field with four years relevant experience, or the equivalent
- Preferred: certification in applicable field (e.g. Project Management Professional, Certified Engineering Technologist)
Abilities
- Use applicable computer software and operating systems
- Apply project, contract, and risk management techniques
DEVELOPMENT AND LEADERSHIP
- Provides functional advice and guidance to employees and to Client-Partners
WORKING CONDITIONS
- Typical office environment with occasional travel
- Some work may be located on construction sites; the incumbent may occasionally be required to wear basic safety equipment
Petawawa is situated in the scenic northern Ottawa Valley, 90 minutes from the Nation’s Capital. Popular with outdoor enthusiasts, Petawawa offers easy access to fishing and watersports on the Ottawa River and local streams, numerous biking and hiking trails, and wilderness experiences in Algonquin Park, just half an hour from town.
DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a “Reliability” clearance, you must have five years of verifiable background information and to be eligible for a “Secret” clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.
DCC’s Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President’s Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.
Be part of a diverse and inclusive workplace!
At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities, and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.
DCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion, or another prohibited ground for discrimination under the Canadian Human Rights Act. Should you require accommodation, please email careers@dcc-cdc.gc.ca.
