Customer Care Representative

Our vision is to make Government better through service excellence and innovation. Our Mission is to design and deliver excellent services and solutions and to champion service delivery transformation.

If you strive to provide customers with a positive service experience and thrive in a fast-paced, team-driven environment, then a career as a Customer Care Representative may be for you!

Positions available:

• 1 temporary on-call position for up to 12 months with the possibility of extension in Pembroke
• 1 temporary part-time position for up to 12 months with the possibility of extension in Petawawa

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to building a workforce that reflects the communities we serve and to promoting a diverse, anti-racist, inclusive, accessible, merit-based, respectful, and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities, and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advancing racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• provide quality in-person, front counter customer services by providing timely and accurate information related to government programs, products, and services in a retail and customer service-oriented environment
• provide interpretation of guidelines, directives, and procedures
• provide guidance and support to customers in completing documents and forms
• provide guidance and support to customers experiencing problems accessing or obtaining specialized information, and refer to the appropriate program area or organization for resolution
• process business and individual customer transactions, determine that eligibility requirements are met and obtain required documents
• collect and process payments, issue refunds, and reconcile payments with transactions
• maintain files and electronic database systems
• produce a variety of reports and correspondence

PLEASE NOTE:

• Entry-level applicants may be hired at the Customer Service Representative 2 Training (CSR – 2T) level
• Starting salary for the CSR – 2T level: $25.10 per hour

How do I qualify?

Customer Service and Communication Skills

• You have experience providing in-person, front-counter customer service responding to inquiries, providing advice and information, and resolving customer issues in a high-volume environment
• You are a clear, concise oral communicator and can ask appropriate questions to better understand customer inquiries before responding
• You have written communication skills to prepare correspondence
• You have exceptional interpersonal skills to interact with the public and resolve customer complaints

Problem-Solving and Analytical Skills

• You have demonstrated analytical and problem-solving skills to probe for information, assess situations and determine the appropriate course of action
• You can effectively analyze information to determine the underlying needs of the customer beyond those that may have been initially expressed
• You demonstrate judgment and tact when interacting with customers

Collaboration and Organizational Skills

• You have flexibility and collaboration skills to effectively work in a team-driven environment and ensure that operational requirements are being met
• You can interact with other team members to discuss varying points of view, ideas, and opinions to help make decisions
• You have planning and organization skills to organize and prioritize workloads

Relevant Knowledge

• You have general knowledge of government services and programs at the municipal, provincial, and federal level
• You have demonstrated the ability to reference, research, and apply relevant legislation, regulations, and guidelines (e.g. where applicable, Freedom of Information and Privacy Act, Citizenship and Immigration Canada guidelines, etc.) in order to support the accurate completion of forms and transactions

Financial and Administrative Skills

• You have experience handling cash, and operating cash registers and point-of-sale machines to process monetary transactions
• You can accurately calculate fees, collect money, balance floats, prepare deposits and reports
• You have administrative skills and can accurately maintain filing systems

Computer Skills

• You are proficient with word processing, spreadsheet, database, email, and internet applications
• You have experience using computers (i.e. Intranet, Internet, databases, and electronic manuals) to research, retrieve and summarize information.

Additional Information:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

  A record under the Criminal Code and/or other federal offense records (s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

• Entry-level applicants may be hired at the Customer Service Representative 2 Training (CSR – 2T) level. The salary for the Customer Service Representative 2 Training is $24.60 per hour.
• E-MG-195814/23(2)