Executive Assistant

Due to a retirement, Valley Manor is recruiting for an Executive Assistant. This is a full-time position.

The Executive Assistant will act as a confidential assistant to the Chief Executive Officer (CEO) and is required to perform his/her duties in a manner consistent with the core values and employee guiding principles, ensure resident safety, and demonstrate service excellence.

Responsibilities:

• Acts as a confidential assistant to the CEO
• Oversees the mandatory long-term care education program in collaboration with the CEO
• Oversees the accreditation process for the home in collaboration with the CEO
• Prepares for and attends all executive and board meetings, records meeting minutes, and distributes them accordingly.
• Assists with the coordination of the workflow of the CEO’s office
• Ensures the effective and efficient administration and organization of a variety of complex and/or confidential materials with minimal instruction and guidance
• Prepares correspondence, visual aids, and briefing material – by either drafting these documents on the CEO’s behalf, by working from verbal guidance or with handwritten materials
• Handles sensitive and confidential information
• Performs day-to-day office administration duties

• Post-secondary education and training in an administration-related discipline
• Minimum 3 years of executive assistant experience
• Must possess excellent communication skills and professional acumen
• Must be proficient with Microsoft Office products, email, internet use, video conferencing, and computerized documentation
• Superior interpersonal skills, efficient and effective communication skills (written and oral), and organizational skills are essential
• The ability to quickly learn and utilize new applications that support long-term care operations
• Excellent planning skills and a highly organized approach to work is an asset
• Ability and willingness to work with minimum supervision in a high-pressure, team environment that requires initiative and confidentiality, and demonstrates an ability to work efficiently with all levels of personnel and healthcare partners

• Company pension
• Dental care
• Employee assistance program
• RRSP match
• Life insurance
• On-site parking
• Vision care

Why join Valley Manor?

• Meaningful work, supporting people with complex needs
• Excellent pension plan
• Comprehensive benefits package
• Opportunity for growth and development
• Training reimbursement
• We are an equal opportunity employer, seeking to promote diversity, equity, and inclusion.

Please apply by Friday, August 11 at 4pm.

Email: stacey@valleymanor.org
Website: www.valleymanor.org