Executive Assistant

Valley Manor
Valley Manor is a dynamic and progressive long-term care home. We are a not-for-profit, fully accredited facility, offering quality nursing care in a friendly and welcoming environment. We are committed to the safety of our residents and to compliance with the Long-Term Care Homes Act (LTCHA) legislation.

Due to a retirement, Valley Manor is recruiting for an Executive Assistant. This is a full-time position.

The Executive Assistant will act as a confidential assistant to the Chief Executive Officer (CEO) and is required to perform his/her duties in a manner consistent with the core values and employee guiding principles, ensure resident safety, and demonstrate service excellence.


  • Acts as a confidential assistant to the CEO
  • Oversees the mandatory long-term care education program in collaboration with the CEO
  • Oversees the accreditation process for the home in collaboration with the CEO
  • Prepares for and attends all executive and board meetings, records meeting minutes, and distributes them accordingly.
  • Assists with the coordination of the workflow of the CEO’s office
  • Ensures the effective and efficient administration and organization of a variety of complex and/or confidential materials with minimal instruction and guidance
  • Prepares correspondence, visual aids, and briefing material – by either drafting these documents on the CEO’s behalf, by working from verbal guidance or with handwritten materials
  • Handles sensitive and confidential information
  • Performs day-to-day office administration duties
  • Post-secondary education and training in an administration-related discipline
  • Minimum 3 years of executive assistant experience
  • Must possess excellent communication skills and professional acumen
  • Must be proficient with Microsoft Office products, email, internet use, video conferencing, and computerized documentation
  • Superior interpersonal skills, efficient and effective communication skills (written and oral), and organizational skills are essential
  • The ability to quickly learn and utilize new applications that support long-term care operations
  • Excellent planning skills and a highly organized approach to work is an asset
  • Ability and willingness to work with minimum supervision in a high-pressure, team environment that requires initiative and confidentiality, and demonstrates an ability to work efficiently with all levels of personnel and healthcare partners
Additional Information
What we offer:

  • Company pension
  • Dental care
  • Employee assistance program
  • RRSP match
  • Life insurance
  • On-site parking
  • Vision care

Why join Valley Manor?

  • Meaningful work, supporting people with complex needs
  • Excellent pension plan
  • Comprehensive benefits package
  • Opportunity for growth and development
  • Training reimbursement
  • We are an equal opportunity employer, seeking to promote diversity, equity, and inclusion.

Please apply by Friday, August 11 at 4pm.

Contact Information
Stacey McDonald, Director of Human Resources and Finance
Valley Manor
Box 880, 88 Mintha Street,
Barry’s Bay, Ontario
K0J 1B0

Email: stacey@valleymanor.org
Website: www.valleymanor.org