Reporting to the Manager, Human Resources, the Human Resources Assistant is accountable to provide clerical support for Human resources Services. They will be responsible for providing a consistently high standard of human resources support, assisting and supporting the HR team, internal stakeholders and clients by performing a wide range of duties from all aspects of compensation, payroll support, benefits and pension administration, and recruitment. The HR Assistant will provide guidance and support to internal stakeholders and clients on hospital policies and procedures, in additional to the interpretation of collective agreements.

Pembroke Regional Hospital serves the diverse health care needs of residents of Pembroke and the surrounding communities. In accordance with our mission, vision and values, and following catholic tradition we strive to provide safe, quality care in a compassionate and caring setting. We respect the rights of our patients to be treated with dignity and respect, and believe that patients are an integral part of the health care team. As leaders in health care delivery, we are committed to lifelong learning, continuous improvement, and healthy living.

REQUIREMENTS:

• Minimum two (2) year College Diploma in Administration, Human Resources or relevant field
• Minimum one (1) year related work experience supporting human resource functions and performing similar administrative duties
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements
• Client-service orientated individual with demonstrated ability to thrive in a high-paced, demanding working environment
• Working knowledge of Microsoft Office, Internet, email and computer-based reporting tools is required
• Ability to successfully manage multiple priorities while maintaining a strong client service focus and keen attention to detail and meet deadlines
• Demonstrated ability to handle sensitive situations with diplomacy, patient, and confidentiality
• Proven ability to work independently and effectively with minimal supervision
• Embodies the LEAN ideology by actively and continually seeking opportunities for continuous improvement
• Must have demonstrated ability to meet the attendance standards of the Hospital
• Bilingualism preferred (French/English)

RESPONSIBILITIES INCLUDE:

• Supports the HR Department in their tasks as needed
• Processes badge access requests
• Processes and posts job postings
• Schedules candidate interviews
• Completes candidate reference checks
• Creates and maintains employee personnel files
• Data entry into Human Resources Information System (HRIS)
• Processes resignations, terminations, and retirements
• Processes requests for employment letters
• Processes documentation for Tuition Support or Loan Forgiveness programs
• Administers bi-weekly Probationary Period Reports
• Processes, maintains, and submits monthly reports
• Maintains and manages employee locker assignments
• Audits and orders office supplies for department
• Processes Portability of Service Claims
• Other duties as assigned
• Embodies the LEAN ideology by actively and continually seeking opportunities for continuous improvement.

Pembroke Regional Hospital values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process, please contact Human Resources at humanresources@prh.email. We thank all candidates for their interests; however, only those selected for an interview will be contacted. This position, if unionized, and any appointments are subject to the terms and conditions of the Union group’s Collective Agreement