Information Management / Document Control Administrator

CHALK RIVER

WSP is one of the world’s leading professional services firms – made stronger with the recent creation of WSP E&I Canada Ltd., a wholly-owned subsidiary of WSP Canada Inc.

We have over 63,000 team members across the globe. In Canada, our 12,000 people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. Our purpose is to future proof our cities and environments.

The Opportunity:

WSP E & I Canada Ltd. is hiring an Information Management / Document Control Administrator to join our team in Chalk River, Ontario. This position will report to the Quality Department.

The position is a full-time permanent position for a self-motivated, energetic, and organized individual to become trained in various aspects of our day-to-day operations related to document control, oversight of activities, resolving issues, reporting, team support, and other duties as assigned.

This opportunity is to join the WSP team responsible for the execution of the Near Surface Disposal (NSDF) Project in Chalk River. The NSDF project, following regulatory approval, represents a 5-year build of the low-level waste repository in Chalk River, with an estimated capital cost of more than $500M. WSPs Resilient Environments business has a long and successful history of delivering innovative solutions, and they have a solid reputation in the industry. There are growth and development opportunities within the organization for the right candidate.

Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story – we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you – from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities – we’re growing and pushing ourselves every day to be greater than yesterday – we’re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it’s like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

A day in the life:

• Ensure the document control function is being performed in accordance with corporate procedures, project specific procedures and project requirements in a timely and efficient manner.
• Maintain the document management and records procedures for the project.
• Participate in the setup and maintenance of digital file storage (i.e., project drives, SharePoint, etc.)
• Communicate effectively with the project team; including, providing ongoing updates on status of work.
• Store, secure, revise, retrieve, distribute, and archive project documents on daily basis.
• Perform formatting and quality checks on documents before final issue.
• Track all manner of project statistics and information.
• Organize, save, and report information to managers and team members.
• Prepare reports as requested by project management.
• Plan and organize project meetings and events. Record meeting minutes/notes.
• Perform general office organization and administrative duties.

What you’ll bring to WSP …

• More than one year of progressive experience or more in a Document Control / administration position.
• Strong skills with MS Office applications are essential – (proven experience in document formatting, generating Word templates, creating and manipulating Excel formulas, etc.)
• Related education with a diploma or degree from an accredited university or college is considered an asset but not required.
• Eligible for Reliability security clearance (individual must have 3 full years of verifiable history in Canada, USA, UK, New Zealand and/or Australia).

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe and the growing list of our clients including vaccination status as part of their mandated health and safety requirements to work with them, you will be required to provide proof of full COVID-19 vaccination to WSP as a condition of employment. You may also be required to undergo additional immunization to maintain a fully vaccinated status against COVID-19 whenever local Public Health Authorities recommend additional immunization.