Executive Assistant to the Director of Education

Executive Assistant to the Director of Education

We educate 9,400 students in 28 schools and are the third largest employer in Renfrew County.  At the Renfrew County District School Board (RCDSB), we celebrate the unique contributions of each individual. We cultivate an environment that values imagination and innovation. We guide and support our students as they consider the evolving opportunities of the 21st century and discover their own pathways to success.  As a member of the RCDSB team, you will have the opportunity to work in a dynamic environment.

We are currently recruiting for an Executive Assistant to the Director of Education. This is a full-time position working 35 hours per week, 12 months of the year, during normal business hours of 8:30am to 4:30pm. Regular evening and weekend availability is required for board meetings, as well as on-call requirements for emergency situations. This role has a start date of August 10, 2026 or earlier.

Responsibilities:

Executive Leadership Support

• Manage the Director of Education’s calendar, prioritize meetings, screen inquiries, and prepare correspondence, reports, and presentations.
• Manage operational budgets under the director’s office and act as the primary liaison with the Ministry of Education and key community partners.
• Support the Director of Education with a variety of priorities and tasks.

Board & Governance Support

• Provide expert-level governance support to the board of trustees by scheduling meetings, advising trustees on required reports, and tracking trustee requests.
• Lead the preparation of board meeting agendas, compile meeting packages, and attend board and committee of the whole meetings to record accurate minutes and action items.

Committee & Senior Team Support

• Provide executive-level support to board committees (e.g., policy review committee, parent involvement committee) and the senior team by coordinating timed agenda items, attending meetings, recording minutes, and tracking alignment on key initiatives.

Administrative Procedures & Communications

• Support the director’s office in coordinating the review and revision of administrative procedures to ensure alignment with board policies and regulatory requirements.
• Collaborate closely with the communications officer to draft communication materials, align the director’s key messages, and support public presentations.

Project Management & Administrative Systems

• Assist with special projects like the strategic plan, develop effective filing systems, manage travel arrangements, and process expense reports.
• Ensure the timely collection, validation, and submission of June and October Ontario School Information System (ONSIS) data.

• A minimum of a two-year executive assistant college diploma or equivalent is required
• A post-secondary diploma or degree in executive office administration, business, communications, or a related field is highly preferred
• Five to seven years of experience working in a lead administrative or executive assistant role, ideally within an education or public sector environment
• Exceptional organizational, time management, and multitasking skills
• A strong attention to detail and the ability to manage competing priorities
• Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook), Google Suite, and other office software tools
• High level of professionalism with the ability to handle highly sensitive information, maintain strict confidentiality, and demonstrate political acuity
• Exceptional interpersonal skills to foster a collaborative work environment, build strong relationships, and support colleagues

Assets:

• Experience working with senior leadership, boards of trustees or directors, and governance structures
• Additional training in project management, education administration, or equity, diversity, and inclusion

Apply Online

Hiring will follow the requirements outlined in the RCDSB administrative procedures. Only candidates selected for interviews will be contacted. All other applicants are thanked for their interest.

All offers of employment are conditional upon receipt of a current vulnerable sector screening criminal background check acceptable to the board.

The RCDSB is committed to creating an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring a code-protected accommodation are encouraged to advise human resources (hrdept@rcdsb.on.ca) throughout any stage of the recruitment. The Renfrew County District School Board is committed to equity, diversity and inclusion in our employment practices.

Website: www.rcdsb.on.ca