Overview

Job Overview
We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and efficient experience. Your friendly demeanor, organizational skills, and ability to manage multiple tasks will help create a smooth-running front office environment. This paid position offers an exciting opportunity to develop your administrative and customer service skills in a dynamic setting.

Responsibilities

  • Greet visitors and clients warmly, providing excellent customer service and assistance.
  • Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette.
  • Handle incoming correspondence, emails, and inquiries with promptness and professionalism.
  • Maintain organized front desk operations including filing, data entry, and document proofreading.
  • Schedule appointments, manage calendars, and coordinate meetings using tools like Google Workspace and Microsoft Office.
  • Perform clerical duties such as filing, photocopying, and updating records to ensure office efficiency.
  • Support office management tasks including inventory tracking, basic bookkeeping with QuickBooks, and general administrative support.
  • Sweeping Floors, moping floors and other light cleaning duties at the end of the night.

Skills

  • Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • Experience with multi-line phone systems and phone etiquette to handle calls confidently.
  • Bilingual abilities are highly desirable to assist diverse clients and visitors.
  • Previous office or clerical experience demonstrating reliability in administrative functions.
  • Knowledge of medical or dental receptionist duties is a plus but not required.
  • Personal assistant or office management experience that showcases strong time management skills. This role is perfect for someone who thrives in a fast-paced environment, enjoys helping others, and is eager to grow their administrative expertise while contributing positively to our team!

Job Type: Part-time

Pay: $19.00-$20.00 per hour

Expected hours: 20 per week

Work Location: In person