Overview

Office Administrator
Active Chiropractic Family Health Centre
Location: Pembroke, Ontario
Posted: March 2nd 2026
Description:
A busy clinic located in Pembroke, Active Chiropractic Family Health Centre is recruiting a positive, health-promoting individual, who is organized and works well with people to join our team as an Office Administrator. This is a part-time position with a minimum of 9 evening hours per week and 8.5 daytime hours per week, plus the possibility of additional daytime hours.

The Office Administrator provides frontline service to the people who are most important to our clinic – our patients. This is also a supportive position for the health care team. This position is responsible for:

  • reception
  • answering and responding to telephone calls
  • computerized booking of appointments
  • invoicing and receiving payments from patients and third parties
  • preparing and submitting billings for patients to Blue Cross, HCAI, WSIB and other third parties
  • organization and retention of medical records
  • ordering, receiving and distributing supplies
  • correspondence, emailing and faxing work
  • some moderate cleaning and sanitizing duties with post-COVID 19 protocols in place
Qualifications
  • Well-developed oral, written and listening communication skills
  • Excellent telephone etiquette
  • Proficient in Microsoft Office, Google Drive, email and internet
  • A positive and professional demeanour
  • A meticulous work ethic and an ability to attend to detail
  • Excellent organizational and time management skills
  • Flexibility to take on new projects and challenges as they arise
  • Experience with electronic scheduling, EMR maintenance, Blue Cross, HCAI, WSIB and third-party billings is an asset
  • An understanding of medical terminology is an asset
  • Current CPR C/AED certification

Training is provided.
Additional Information
Salary to commensurate with experience.

This part-time position is a minimum of nine evening hours per week, and a minimum of 8.5 daytime hours per week, with the possibility of additional daytime hours.

Currently, we are looking for availability for Mondays 4:00pm-8:30pm, Wednesdays 4:00pm-8:30pm, and Fridays 7:30am-4:30pm. There is some flexibility in scheduling, as this position may grow.

We are looking to fill this role in the immediate future. We appreciate your interest and invite you to submit your resume.

We thank all candidates for applying. Only those selected for an interview will be contacted.
Contact Information
Active Chiropractic Family Health Centre
1169 Pembroke Street East,
Pembroke, Ontario

Email: employment@active-chiropractic.org
Website: www.active-chiropractic.org