Executive Administrative Assistant

We are recruiting for a dynamic and highly motivated Executive Administrative Assistant. This is a full-time, contract position from July 2026 to February 2028.

Duties and Responsibilities:

• Serves as a liaison between the President and CEO and various internal and external stakeholders
• Acts in support of the President and CEO dealing with issues within the scope of authority and directing issues which require the attention of others
• Responds to and screens inquiries and escalates more complex issues, prioritizing and determining the appropriate course of action
• Tracking and maintaining corporate records for the management team in compliance with policies and procedures
• Organizing and assisting with internal and external corporate communications
• Attending meetings (board, JHSC, management, and ad-hoc), documenting minutes, tracking and monitoring issues for follow-up
• Ensuring corporate governance framework is properly designed, implemented and maintained; reviewing and updating board policies
• Acting as a key contact for board members on corporate correspondence
• Assembling pertinent information to facilitate decision-making
• Working within company values and policies
• Cultivating efficient communication and positive relationships
• Demonstrating leadership to maintain credibility, trust and support
• Maintaining the security of highly sensitive and confidential matters
• Maintains digital and paper-based filing systems on a regular basis
• Performing a wide variety of administrative support functions for the management team
• Undertaking special projects from time to time by establishing objectives, balancing priorities and managing timelines
• Researching and implementing new technologies and business processes
• Establishing, revising and maintaining office organization and procedures
• Maintaining an accurate and detailed calendar, managing and logging incoming scheduling requests, rescheduling meetings, proactively communicating changes and anticipating and responding to scheduling conflicts
• Liaising with clients regarding customer inquiries and requests for information
• Preparing and distributing written materials, spreadsheets, presentations and emails
• Proofreading and editing documents, including management-level presentations
• Coordinating staff registrations for training programs, courses, and any required accommodations

• Post-secondary diploma or certificate in office administration, executive assistant or related discipline
• 5+ years in a similar role supporting executive-level management
• Strong computer skills; proficient with MS Office (Excel, PowerPoint, Outlook, Word and Teams)
• Experience with managing web-based platforms (Facebook, Twitter, WordPress)
• Formalized writing experience, including board of directors meeting minutes
• Experience in a utility or municipal setting is an asset
• Ability to be self-directed and able to complete projects with limited supervision
• Knowledge of the Ontario Business Corporations Act, shareholder declarations, business agreements and the Employment Standards Act
• Experience organizing meetings and events
• Clean criminal record (must be produced prior to hire)
• Driver’s abstract

Ottawa River Power Corporation is an equal opportunity employer and encourages applications from all qualified individuals.  We thank all candidates for their interest; however, only those selected for an interview will be contacted. This opportunity is to fulfill a current vacancy. No telephone calls, please. Personal information submitted will be used for the sole purpose of this competition.  It is collected and will be used in accordance with The Municipal Freedom of Information and Protection of Privacy Act for employment purposes.

Email: apappel@orpowercorp.com
Website: www.orpowercorp.com